Payroll Giving is a really simple way to make a regular donation to SHAP. You choose an amount you’d like to donate every month and we receive a tax-free donation directly from your salary.
How it works
Payroll Giving, also known as workplace giving or give as you earn, is a simple and tax-free way to support SHAP. It allows you to donate straight from your salary before tax is deducted. If you decide to give £10 a month, it will only cost you £8 if you pay tax at the basic rate, £6 on 40% tax or £5 on 50% tax. You can give as much as you like and change or cancel your donation at any time simply by informing your payroll department.
FAQs for employees
How does Payroll Giving work?
It’s very easy. Email us and we’ll make sure that your company operates a scheme that allows you to give to us straight from your pay and we notify your payroll department that you would like to set up a regular donation to us. If your company does not operate the scheme we will contact you to let you know.
Can I give to more than one charity?
Yes you can donate to as many causes as you like as long as they are charities registered in the UK.
Is there a minimum donation?
No there is no upper or lower limit. However, we recommend that you give at least £5 per month.
When will my first donation be deducted?
Your first Payroll Giving contribution is made on your next pay day. However, if you are signing up towards the end of the month (after your employer’s payroll has been processed) your first contribution will be made the following pay day.
How is Payroll Giving different to donating via direct debit?
Payroll Giving is taken straight from your gross (pre-tax) pay so there is no need for us to claim any tax back through Gift Aid which saves us additional admin costs. If you are a 40% or a 45% taxpayer, Payroll Giving is the only way we can automatically receive all your tax on a donation.
Can I stop giving when I want?
Yes, all you have to do to stop or change your donation is to directly notify your payroll department.
What happens to my Payroll Giving donation when I leave this job?
Your Payroll Giving donation automatically stops when you leave your job. It’s easy to start giving through the scheme again. Simply contact the payroll department at your new workplace.
Is there an administration fee?
Yes, a small fee is usually payable. Your employer will use a payroll giving agency charity (like a charity bank) to collect and distribute the donations made by you and your colleagues. Payroll giving agency charities make a small charge to cover their operating costs. Some employers will pay the fee on your behalf so SHAP receives your full donation. If this is not the case typically 2-4% of your donation will be deducted by the agency charity before they pass the funds to us (e.g. on a donation of £10 this would be 20p – 40p).
How do I know that you have received my donation?
Your donation is very important and we will write to you to thank you as soon as we receive your pledge. We may also send you updates on our work if you have given us permission to do so. When donations start being taken from your salary they will appear on your payslip.
I pay higher rate tax at 40% or 45%. How does this affect my donation?
You will receive tax relief at the highest rate of tax you pay.
Do I need to Gift Aid my donation?
Payroll Giving is taken straight from your gross (pre-tax) pay so there is no need for us to choose to claim the tax back through Gift Aid (saving us admin costs). If you are a 40% or 45% taxpayer, Payroll Giving is the only way we can automatically receive all your tax on a donation.
What should I do if my employer doesn’t currently have a scheme?
If you aren’t sure that they do email us and we will let you know if they don’t and perhaps we can suggest to them that they introduce one.
Information for employers
How Payroll Giving works for employers
Payroll giving is a tax-free way for your staff to make a regular donation to SHAP through your pay process. It’s simple to set up and run and is an excellent way to support your employees’ charitable giving and help SHAP to provide housing and support to young and vulnerable people across Merseyside.
Benefits of Payroll Giving to your employees
- It’s easy and convenient, coming straight from their pay packet
- It’s tax efficient and costs less to give more
- There is no limit on the size of the gift
- Donation amounts can be changed or stopped at any time simply by informing your payroll department.
Benefits of Payroll Giving for your business
- Boosts staff morale and motivation, which aids retention and recruitment
- Enhances your business’ charitable giving, with little effort or cost to you
- Enables you to monitor the level of charitable giving that your business has helped achieve
- Offers opportunity to gain recognition from your industry peers by attaining a Quality Mark Award (payrollgivingawards.co.uk), a Government award given to organisations who implement Payroll Giving
How to promote Payroll Giving
Here are a few tips on how to promote your involvement in the scheme and increase staff engagement.
- Engage the help of a Professional Fundraising Organisation
- Offer a prize draw or match donations
- Lead by example and encourage senior leaders to publicly sign up to Payroll Giving
- Aim for a Gold Quality Mark showing that 10% of your staff have signed up to Payroll Giving.
How your regular donation helps
Your regular donation will help us to pay for the support that we give to vulnerable people.
£5
can go towards helping us run activities and trips for children and young people
£10
helps us to take a young parent and her child to the local nursery for the first time
£15
helps us to settle a homeless family into a temporary home
£30
helps us to advise a teenager on how to manage their money, or to support a homeless family in finding a place to live
Contact us
Please get in touch for more information about supporting SHAP through payroll giving.
Email: cbu@shap.org.uk
Phone: 01744 454056
Post: Central Business Unit, 2nd Floor Lakeside Building, Alexandra Business Park, Prescot Road, St Helens WA10 3TP